School District No. 62 (Sooke)

POSITION TITLE: Capital Planner

LOCATION: Board Office (Langford)

POSITION CLASSIFICATION: Exempt

SUPERVISOR: Director, Facilities

 

PROGRAM

Adjacent to Victoria on southern Vancouver Island, School District 62 (Sooke) is the fastest growing school district on Vancouver Island and one of the fastest growing districts in British Columbia.  The District is in the Capital Regional District and operates in five municipalities: Langford, Colwood, Metchosin, Sooke and the Highlands.  The operating budget for the District is in excess of $115 million, with a student population of over 11,000.

The District has chosen three goals to improve student achievement by:

• emphasizing social and emotional learning in schools,
• engaging learners in differentiated instruction and assessment and
• focusing on Aboriginal Ways of Knowing at all levels.

 

PURPOSE OF POSITION

The Capital Planner role reports to the Director, Facilities and is responsible for capital planning.  This will be accomplished through developing the Sooke School District’s long range and annual capital plans and ensures capital projects are accurately assessed, planned, monitored and evaluated. The Capital Planner is a dedicated resource responsible for managing asset assessment programs and assisting in ongoing capital project planning.  In addition, the Capital Planner provides technical and process direction. The planning and tracking of projects both (tactical and strategic), cost effectiveness, communication, risk analysis, quality assurance, team and vendor management, and implementation of highly visible and multi-faceted projects.  Identifies and resolves issues related to projects.  Ensures assigned projects are delivered within scope, schedule, budget and quality levels are consistent with partner/customer expectations.

 

SPECIFIC ACCOUNTABILITIES / DELIVERABLES

1. Reviews, consolidates and projects district student enrolment;

2. Prepares and updates the District’s Long Range Facilities Plan;

3. Prepares the District’s Five Year Capital Plan on an annual basis;

4. Project manages and ensures accurate records are kept for major capital projects;

5. Engages and communicates with all levels of management and cross functional teams;

6. Works closely with other roles to foster a collaborative and supportive environment;

7. Prepares thoughtful presentations for leadership review for areas of focus;

8. Helps drive results through cost discipline and analysis of expense trends;

9. Completes monthly variance analysis of actual to planned results;

10. Meets with key operating areas regularly to review any new or current capital initiatives and to ensure the accuracy of financial results and reporting;

11. Works with Fixed Assets prime(s) to ensure accounting, planning, and forecasting are properly supported;

12. Provide meaningful information and analysis on ad-hoc inquiries to meet the District’s objectives of financial analysis support;

13. Creates and reviews any New build Capital Appropriations Requests, reconciles variances, and assists in cost control;

14. Leads the capital plan process including the project plans, issuance of annual appropriation guidelines, preparing annual consolidation and summary schedules; and

15. Conducts capital review meetings with leadership and informs on the status of existing expenditures compared to plan.

 

SELECTION CRITERIA

Education/Experience

• Professional member of the Planning Institute of BC (PIBC); and
• Master’s degree in Planning and 3 years’ progressive experience in capital project planning, facilities management or architecture; or
• Post-secondary degree in Planning and 5 years’ progressive experience in capital project planning, facilities management or architecture; or
• High school diploma and 7 years’ progressive experience working in capital project planning, facilities management or architecture; and
• Experience with sustainable building strategies and the ability to prepare and analyze life cycle costs for building or renovation design decisions;
• Experience with all phases of the delivery of major projects from concept design through construction phases and into occupancy; and
• Experience working in public sector environments

 

Knowledge

• Strong knowledge related to capital project planning including budgeting, project management, change management, facilities planning, contract negotiation and administration

 

Abilities/Skills

• Exceptional interpersonal skills including the ability to negotiate and influence others
• Exceptional oral and written communication skills and demonstrated ability to establish and maintain collaborative working relationships with co-workers, other staff, consultants and contractors
• Self-directed with a high degree of initiative and confidentiality and ability to function as a team player
• High degree of proficiency with the full suite of MS office products
• Valid BC driver’s license
• Minimum Level 2 Autocad or equivalent
• Experience in File Management, Microsoft Office and Microsoft Projects
• Ability to work in a confidential environment;
• Ability to multi-task and work well under pressure;
• Ability to organize and plan workload; meet deadlines; exercise good judgment and use own initiative when making decisions;
• Ability to work with minimal supervision;
• Ability to establish and maintain positive working relationships with a variety of individuals within and outside the organization;
• Sound analytical and problem-solving skills;

 

COMPETENCIES

• Teamwork and co-operation is the ability to work co-operatively with diverse teams, work groups and across the organization that includes the desire and ability to understand and respond effectively to other people from diverse backgrounds with diverse views.
• Listening, Understanding and Responding is the desire and ability to understand and respond effectively to other people from diverse backgrounds. It includes the ability to understand accurately and respond effectively to both spoken and unspoken or partly expressed thoughts, feelings and concerns of others.
• Organizational Awareness is the acumen to appreciate and the ability to use the power relationships in either one's own, or other, organization(s). This includes the ability to identify the real decision-makers and the individuals who can influence them; and to predict how new events or situations will affect individuals and groups within the organization.
• Planning, Organizing and Co-ordinating involves proactively planning, establishing priorities and allocating resources. It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work to accomplish goals and deliver to the organization's mandate.
• Service Orientation implies a desire to identify and serve customers/clients, who may include the public, co-workers, other departments, ministries/agencies, other government organizations, and non-government organizations. It means focusing one’s efforts on discovering and meeting the needs of the customer/client.
• Problem Solving/Sound Judgment is the ability to analyze problems systematically, organize information, and identify key factors and options leading to successful outcomes.

 

Please apply through Make a Future at https://bit.ly/2SF5XUb