Continuous Professional Learning

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Continuous Professional Learning (CPL)

Continuous Professional Learning (CPL) Reporting Deadline:

The reporting deadline for 2021 CPL activities will be December 31, 2021.

The PIBC Continuous Professional Learning (CPL) System is designed to be user-friendly and flexible for Members while accomplishing the collective goal of the Institute and its membership – to maintain the highest professional standards and latest knowledge, understanding, skills and abilities relevant to the theory, methods, and practice of planning. A key component of the CPL system and its flexibility is easy online reporting of CPL activities by members.

PIBC has developed an online system for the reporting and storage of members’ CPL activity details through PIBC's online database. For all completed learning activities, members can use their PIBC username and password to log in to use the online CPL reporting form to submit and report their CPL activities and corresponding Learning Units. Members can also view their current summary of CPL activities online.

  • For detailed policy information and guidelines on the PIBC CPL System, please download the complete CPL Guide.
  • To link to the online CPL reporting form click here. You will be required to enter your PIBC-CIP Member login information.
  • For technical online issuesyou will be able to send us your information (such as who hosted the event, the title of the event, when and where details, etc.) in an Excel spread sheet or Word document via email to office@pibc.bc.ca, if needed.
  • For step-by-step instructions on how to report your CPL activities online click here.

Members are reminded that if you have submitted your CPL activities online through the online CPL Reporting Form, you do not need to submit anything additional to PIBC. Members are also reminded that, in addition to required annual online reporting, they are responsible for maintaining their own back-up documentation and records supporting their professional development activities.

PIBC strongly suggests that Members keep their records for the current year plus the immediate previous year.  Any PIBC CPL check or review (see CPL Reporting Audit info far below) will be done no later than the year following any self-reporting of a Member’s professional development activities.
 

1) Who is required to report CPL: 

Active PIBC Candidate & Certified Members. Please see exemptions far below. 

To stay current with the other Canadian Planning affiliations, PIBC Candidate Members were introduced to CPL Reporting in November 2019 (Reporting will be required in 2021). CPL reporting has to do with PIBC Membership only and is not connected to the PSB Certification process. 

PIBC Joint Members (PIBC as second or third Canadian Planning affiliation): Please report your CPL activities to your Main Planning affiliation and PIBC will check that your CPL reporting is complete to maintain your eligibility as a PIBC Joint Member.

 

2) Annual CPL Requirements:

Members required to report CPL activities are reminded that the minimum requirements for the current reporting period are as follows: 

  • Minimum Organized & Structured Learning Units: 9.0
  • Max. Independent & Self-directed Learning Units: 9.0
  • TOTAL Minimum Required Learning Units: 18

 

3) To Report PIBC CPL Activities: 

You will find CPL under ALL ABOUT ME in the left green column in your Online Member Profile. If you don’t find your events under CIP, Home Affiliation (PIBC) or other Affiliation events, you will need to enter your information manually.
 
Please use one entry for an event which is longer than a day and enter the date as the first day of the event and mention the timeframe of the whole event in the description along with the host & where the event took place. The units can be counted together.

Note: It does not matter, if you watch a webinar live or later as webinar recording. It will count the same. You can’t add it double in different years for your yearly CPL activities, when you will watch it more often. Only one entry for it would be allowed.

Everything that is educational to your planning career can be considered a PIBC CPL Activity. Third-party events, additional to PIBC, CIP or the other Canadian affiliations, can be counted as well.
 
The number of learning units will ultimately depend on the exact schedule for and duration of the event. It’s 1.0 CPL Learning Unit for every 1.0 hour of session, rounded to the nearest 0.25 hour / unit.  For example, two 4.0 hour sessions will be 8.0 hours and 8.0 organized & structured CPL Learning Units. Breaks such as breakfasts, lunch, etc. do not count. 
 
Hosted events are organized and structured CPL units. Volunteering, self-guided walking tours or reading Planning West count as self-directed CPL units.
 
Please use the calendar date function in the Activity Date field (it will come up when you are in this field). If you don't use the calendar date format, the entry won't be saved and can cause issues.
 
If an event (such as Committee Meetings) runs through the whole year, please use December 31 of the reporting year as date and mention in the subject line the specific time frame (months) or type "misc. meetings during 2020".

Technical Issues:
Please accept our website Policy, since otherwise the online CPL reporting functions don't work properly. Please save each CPL entry separately, since there are issues, when more than one entry will be saved at once.

If you are having other technical difficulties as we don't accept this as reason for late reporting, you will be able to send us your information (such as who hosted the event, the title of the event, when and where details, etc.) in an Excel spread sheet or Word document via email to office@pibc.bc.ca, if needed.

 

4) Annual Conference CPL Reporting:

PIBC 2021 Annual Conference: North of Normal

The annual conference session recordings will be available for 90 days post conference for registrants, however, given the quick pivot to this online conference, the presentation slides are not available.  Click here to log into the Virtual Attendee Hub to access session recordings. 

 

CPL Reporting for Annual Conference Sessions

Important Note: Each session (live or recording) can be reported only ONCE. Subsequent re-watching of the same session does not qualify for additional CPL credits. 

The CPL eligible 2021 annual conference sessions will show up with PIBC 2021 - BCCON21 under Home Affiliate Events for the online CPL reporting function. To access your CPL reporting, click here for your PIBC Member Login page

 

5) Using the Online PIBC Member Profile:

Technical issues: The preferred Internet browser to use is Google Chrome. Please accept our website policy (top of website) or try to clean the browser history or enable or clean cookies. Please do not use Internet Explorer because it does not support our database. By taking these steps, most technical issues can be resolved. 

PIBC Login: https://ams.pibc.bc.ca/

If you need a new temporary password for the login, please follow this link: https://ams.pibc.bc.ca/Login/ForgotPassword.

 

6) Carrying Forward Learning Units from the former year:

Voluntary CPL reporting or required: You will need to report 18 units first and from there the surplus would be carried forward.

Members may carry forward (from the 2020 reporting period) up to a maximum of 9.0 surplus Organized & Structured Learning Units to meet their minimum requirements for the next (2021) reporting period.

Please be advised that members do not have to report carried-forward Learning Units. If you have available surplus Organized & Structured Learning Units from 2020, and are deficient in reported Organized & Structured Learning Units for 2020, the surplus 2020 Learning Units will be carried forward and applied automatically.

You are only allowed to carry forward units into the next year and not further beyond. You are not allowed to report any units backwards from the current into the former year.

Since you only can carry forward a maximum of 9.0 organized & structured units into the next year, it does not make sense to report more than 27 organized & structured CPL units.

Carry Forward Example:

a) 12 organized/structured & 10 self-directed units reported in the current year = 22 units Total; 3 organized units would be carried forward into the next reporting year (not 4 organized units, since you only reported 3 more than the required minimum of 9; self-directed units can’t be carried forward)

b) 15 organized/structured & 5 self-directed units reported in the current year = 20 units Total; 2 organized units would be carried forward into the next reporting year (not 6 organized units, since you only reported 20 units in total - to carry forward 6 organized units you would need to report a Total of 24 units).
 

7) CPL Reporting Audit:

There will be an anonymous CPL Reporting audit later in the year for some members. If you will be included and the CPL Review Committee will need more info (manually entered events: please add event host & other needed info all together in the description field), they would contact you or let you know, that they are okay with your current info.

Please add all needed information for manually entered events into the description line (since the provider line only works for the dropdown box events): who: event host/organizer, where: location,  when: date or the time frame, when longer than one day, what: title of the event or session

We will need this information for a possible CPL reporting audit to follow up and obtain proof of attendance at the reported events (via confirmed registration list or payment receipt).

 

8) Reinstatement Requirements - Membership revoked due to Non-Reporting: 

Members, who will be revoked due to non-CPL reporting, will need to fill out the Reinstatement Form and pay the Reinstatement Fee of currently $195 and any outstanding late Reporting Fees and include any outstanding CPL Reporting.

 

9) Update on COVID-19:

PIBC offers a variety of online webinars during the year and may consider increasing such online activities, if in-person events continue to be restricted.

Online events will take place as scheduled. Aside from PIBC's online webinars, for members looking to continue to receive a high standard of professional development, on-demand resources are available 24/7 through CIP's Professional Learning HUB and OPPI's Digital Learning Site

Important Note: Each webinar (live or recording) can be watched and reported only ONCE for 1.50 organized & structured units. Subsequent re-watching of the same webinar does not qualify for additional CPL credits. Webinar Recordings from a former year will need to be reported as manually CPL reporting entry and with a current date to show up in the current reporting year. 

 

10) Are There Any Exemptions?

To stay current with the other Canadian Planning affiliations, PIBC Candidate Members were introduced to CPL Reporting in November 2019 (CPL reporting is required in 2021).

In accordance with the bylaws of the Institute, members are required to undertake and report the minimum Continuous Professional Learning (CPL) required. There are, however, a few exemptions for some members in particular individual circumstances. Members are exempt from mandatory CPL reporting for 2021 if:

  • They became a newly Candidate Member or were reinstated to Candidate or Certified Membership after January 1st, 2021, or
  • They were formally 'On Leave' from active membership with the Institute for a portion of the year after January 1st, 2021, or
  • They became a Retired Member after January 1st, 2021, or
  • They have been granted a waiver for the current reporting year by PIBC due to special, extenuating individual circumstances (such waivers must be requested in writing, in advance, with supporting information).

 

11) CPL Units Eligibility for Third Party Events:

Everything what would educate our members, outside their normal business, work or practice activities, can be considered as CPL Activity (please see the FAQ in the System Guide).

Please send us your event agenda, which should include the info (title & time-frame) over each specific session (and break) of the specific event, otherwise we can't confirm CPL units eligibility. 
 
PIBC CPL Units (Please see the System Guide for more info):
Organized & Structured: Hosted events like webinars or other online events, seminars, conferences etc. 
Self-directed: Volunteering, Self-guided walking tours etc.
 
The number of learning units will ultimately depend on the exact final schedule for and duration of the event. It’s one CPL Learning Unit for every 1.0 hour of session, rounded to the nearest 0.25 hour / unit.  So if it ends up being two 4.0 hour sessions, for example, it will be 8.0 hours and 8.0 organized & structured CPL Learning Units. Breaks like Registration or Introduction, Breakfast, Lunch or Refreshment breaks etc. won't count. 
 
0.25 Units = 15 Minutes
0.50 Units = 30 Minutes
0.75 Units = 45 Minutes
1.00 Units = 1 hour
 
It will need to be reported by the PIBC member as manual CPL activity entry.
 
If you have similar courses around the year, you can use the same as before, formerly by PIBC confirmed CPL units, as long as the agenda won’t change.
 
Third-Party Event Promotion:
Please consider to submit your event to be shown on our events calendar to get it promoted by PIBC: https://www.pibc.bc.ca/events/post-an-event
 

Our current event posting rate is as follows: 

  • $39 CAD+GST for a single event.
  • $99 CAD+GST for annual subscription (unlimited postings) for one year (January - December)*

*All event postings are reviewed before posting. Approvals are solely based on PIBC’s discretion.

 

Questions?

If you have questions or require assistance with the online reporting system, please contact us.

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