Continuous Professional Learning (CPL)
Continuous Professional Learning (CPL) Reporting Deadline: The reporting deadline for 2019 CPL activities is: December 31, 2019.
Candidate Members were introduced to CPL Reporting in November 2019 (voluntary in 2019 & 2020, required in 2021).
PIBC Joint Members (PIBC as second or third Canadian Planning affiliation):
Please report your CPL activities to your Main Planning affiliation and PIBC will check, that your CPL reporting is complete to keep your eligibility as a PIBC Joint Member.
The PIBC Continuous Professional Learning (CPL) System is designed to be user-friendly and flexible for Members, while accomplishing the collective goal of the Institute and its membership – to maintain the highest professional standards and latest knowledge, understanding, skills and abilities relevant to the theory, methods, and practice of planning. A key component of the CPL System and its flexibility is easy online reporting of CPL activities by members.
PIBC has developed an online system for the reporting and storage of members’ CPL activity details through PIBC's online database. For all completed learning activities, members use their PIBC username and password to login, and then use the online CPL reporting form to submit and report their CPL activities and corresponding Learning Units. Members can also view their current summary of CPL activities online.
- For detailed policy information and guidelines on the PIBC CPL System, please download the complete System Guide.
- To link to the online CPL reporting form click here. You will be required to enter your PIBC-CIP Member login information.
- For step-by-step instructions on how to report your CPL activities online click here.
Members are reminded that if you have submitted your CPL activities online through the online CPL Reporting Form, you do not need to submit anything additional to PIBC. Members are also reminded that, in addition to required annual online reporting, they are responsible for maintaining their own back-up documentation and records supporting their professional development activities. PIBC strongly suggests that Members keep their records for the current year plus the immediate previous year. Any PIBC CPL check or review will be done no later than the year following any self-reporting of a Member’s professional development activities.
2019 CPL Requirements:
Members required to report CPL activities are reminded that the minimum requirements for the current reporting period are as follows:
- Minimum Organized & Structured Learning Units: 9.0
- Max. Independent & Self-directed Learning Units: 9.0
- TOTAL Minimum Required Learning Units: 18
Carrying Forward Learning Units from 2018:
Voluntary CPL reporting or required: You will need to report 18 units first and from there the surplus would be carried forward.
Members may carry forward (from the 2018 reporting period) up to a maximum of 9.0 surplus Organized & Structured Learning Units to meet their minimum requirements for the current (2019) reporting period. Please be advised that members do not have to report carried-forward Learning Units. If you have available surplus Organized & Structured Learning Units from 2018, and are deficient in reported Organized & Structured Learning Units for 2019, the surplus 2018 Learning Units will be carried forward and applied automatically. You are only allowed to carry forward units into the next year and not further beyond.
Since you only can carry forward a maximum of 9.0 organized & structured units into the next year, it does not make sense to report more than 27 organized & structured CPL units.
To report PIBC CPL activities:
You will find CPL under ALL ABOUT ME in the left green column in your Online Member Profile. If you don’t find your events under CIP, Home Affiliation (PIBC) or other Affiliation events, you will need to enter your information manually.
Please use one entry for an event which is longer than a day and enter the date as the first day of the event and mention the timeframe of the whole event in the description along with the host & where the event took place. The units can be counted together.
CPL reporting Audit:
Please add all needed information for manually entered events into the description line (since the provider line only works for the dropdown box events): who or which company hosted the event, the title of the event, the time frame, when longer than one day, etc. We will need this information for a possible CPL reporting audit to follow up and obtain proof of attendance at the reported events.
Everything that is educational to your planning career can be considered a PIBC CPL Activity. Third-party events, additional to PIBC, CIP or the other Canadian affiliations, can be counted as well.
The number of learning units will ultimately depend on the exact schedule for and duration of the event. It’s 1.0 CPL Learning Unit for every 1.0 hour of session, rounded to the nearest 0.25 hour / unit. For example, two 4.0 hour sessions will be 8.0 hours and 8.0 organized & structured CPL Learning Units. Breaks such as breakfasts, lunch, etc. do not count.
Hosted events are organized and structured CPL units. Volunteering, self-guided walking tours or reading Planning West count as self-directed CPL units.
Please use the calendar date function in the Activity Date field (it will come up when you are in this field). If you don't use the calendar date format, the entry won't be saved and can cause issues.
If an event (such as Committee Meetings) runs through the whole year, please use December 31 of the reporting year as date and mention in the subject line the specific time frame (months) or type "misc. meetings during 2019".
Please contact us via email@example.com at your earliest convenience if you are having technical difficulties as we don't accept this reason for late reporting. You will be able to send us your information (such as who hosted the event, the title of the event, when and where details, etc.) in an Excel spread sheet or Word document via email, if needed.
Are There Any Exemptions?
In accordance with the bylaws of the Institute, members are required to undertake and report the minimum Continuous Professional Learning (CPL) required. There are, however, a few exemptions for some members in particular individual circumstances. Members are exempt from mandatory CPL reporting for 2019 if:
- They became a newly Candidate or Certified Member or were reinstated to Certified Membership after January 1st, 2019, or
- They were formally 'On Leave' from active membership with the Institute for a portion of the year after January 1st, 2019, or
- They were a Candidate or Certified Member that transferred in to PIBC from another Institute after January 1st, 2019, or
- They became a Retired Member after January 1st, 2019, or
- They have been granted a waiver for the current year by PIBC due to special, extenuating individual circumstances (such waivers must be requested in writing, in advance, with supporting information).
Using the Online PIBC Member Profile:
Please try to clean the browser history, enable or clean cookies and please don’t use Internet explorer, before you will use the member login. That works for most of our members. Preferred Internet browser to use is Google Chrome.
PIBC Login: https://ams.pibc.bc.ca/
If you need a new temporary password for the login, please follow this link: https://ams.pibc.bc.ca/Login/ForgotPassword.
CPL units eligibility for Third-Party events:
Everything what would educate our members, outside their normal business, work or practice activities, can be considered as CPL Activity (please see the FAQ in the System Guide).
If you have questions or require assistance with the online reporting system, please contact us.